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Contract Number: 14-SAMTR-M-039
Bid Type:   IFB


NOTICE IS HEREBY GIVEN THAT Bids will be received by the Contracts & Procurement Department of the San Mateo County Transit District (District) at 1250 San Carlos Avenue, San Carlos, CA 94070-1306, until 2:00 p.m. May 7, 2014 for the following: INVITATION FOR BIDS (IFB) 14-SAMTR-M-039 : FURNISHING AND DELIVERY OF ALLISON “Re-Tran” FACTORY REMANUFACTURED “WTEC-III” SERIES TRANSMISSIONS The Contract to be let may be subject to a financial assistance contract between the District and the Federal Transit Administration (FTA) and will be partially funded by said financial assistance under capital grants. The successful Bidder will be required to comply with all terms and conditions prescribed for third party contracts in the grant contract between the FTA and the District. No pre-bid conference will be held for this solicitation. All Questions, Requests for Approved Equals and Requests for Clarifications during the solicitation phase of this project shall be directed to Luis F. Velásquez, Contract Officer, in the Contracts & Procurement Department at the aforementioned address or by email to velasquezl@samtrans.com. Bidders may also fax written requests to 650-508-6498. All Questions, Requests for Approved Equals and Requests for Clarifications concerning this project must be received in writing by the District no later than 4:00 p.m. on April 24, 2014. The District’s written response to Questions, Requests for Approved Equals and Requests for Clarifications shall be posted on the District’s Web site, http://www.smctd.com/, no later than April 29, 2014. Only signed Addenda issued by the Contracts & Procurement Department’s authorized personnel are binding. Bidders are required to acknowledge receipt of all Addenda, if any, with their Bids. All Bids (one original and two copies) shall be submitted in securely sealed packages, which shall include the name and address of the Bidder and shall reference solicitation number IFB 14-SAMTR-M-039. Bids shall be on the District’s Bid Forms included in the Solicitation Documents, and be plainly marked with Bidder's name, and shall include signed acknowledgments of Addenda, if any. Whether mailed or personally delivered, Bids shall be addressed to Luis F. Velásquez, Contract Officer, Contracts & Procurement at 1250 San Carlos Ave., San Carlos, CA 94070 by the date and time set forth in the Solicitation Documents and noted above. If hand delivering Bids, please allow adequate time to sign in at the District’s security station located on the first floor of the Administrative offices and follow the signs posted for the Bid Opening location. No late Bids will be accepted. Bids must be accompanied by a Bidder’s Security in the form of a Certified or Cashier's Check, Bidder's Bond, or Irrevocable Standby Letter of Credit, in the amount of $5,000 as further defined in the Special Provisions. The Bidder’s Security shall be retained by the District and applied to any damages sustained by the District in the event that the successful Bidder fails or refuses to enter into the Contract awarded to it. Upon award of contract, the Bidders’ Security will be returned to all Bidders. Bids will be examined and reported to the District’s Board of Directors within 120 calendar days of the Bid opening. The District reserves the right to reject any Bids or to waive any irregularity or informalities in any Bid or in the bidding procedure. No Bidder may withdraw its Bid for a period of 120 calendar days after the date of opening of the Bids. Each Bidder will be notified of the District’s intent to award a Contract. The District hereby notifies all Bidders that it is the policy of the District to ensure nondiscrimination in the award and administration of contracts that it awards. Bidders shall not discriminate against any individual on the grounds of race, color, religion, national origin, ancestry, sex, gender, age (over 40), marital status, pregnancy, medical condition, sexual orientation, gender identity, gender expression, genetic information, or disability as specified in federal, State, and local laws. Although no specific goal for Disadvantaged Business Enterprise (DBE) participation has been set for this Contract, it is the intention of the District to create a level playing field on which DBEs can compete fairly for contracts and subcontracts. Bidders shall cooperate with the District in meeting its commitments and objectives with regard to ensuring nondiscrimination and shall use its best efforts to ensure that barriers to DBE participation do not exist. For DBE assistance, please contact the DBE Program Office at 650-508-7939 In connection with the performance of this Contract, full compliance with all applicable Safety and Health Standards and with all applicable laws and regulations concerning Equal Employment Opportunity and DBE will be required. The major provisions of the District policy are outlined in these Contract Specifications. /s/ Luis F. Velásquez Contract Officer, Contracts & Procurement Date: April 15, 2014

Issue Date:  
April 15, 2014
Pre-Bid Conf. Date:  
Not Applicable
Pre-Bid Conf. Location:  
Due Date:  
May 07, 2014 02:00 PM

Bids and Proposals shall be addressed to:
Contract Officer:  
Luis Velasquez
Contracts and Procurement
1250 San Carlos Avenue, 2nd Floor
San Carlos, CA 94070
(650) 508-6498

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