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Contract Number: 14-SAMTR-S-046
Bid Type:   IFB


NOTICE IS HEREBY GIVEN THAT Bids will be received by the Contracts & Procurement Department of the San Mateo County Transit District (District) at 1250 San Carlos Avenue, San Carlos, CA 94070-1306, until 2:00 p.m. June 5, 2014 for the following: 14-SAMTR-S-046 | PROVISION OF FLOOR SCRUBBER SERVICE AND MAINTENANCE The District will hold a Pre-bid Conference at 10:00 a.m. on May 20, 2014 at the District’s North Base Maintenance Facility, Building 100, Second Floor, 301 North Access Road, South San Francisco, CA 94080-6901. District Staff will be available to answer questions pertaining to the Contract Documents and Specifications. District equipment will be staged at the above location for prospective Bidders’ examination. Representative samples of District’s seat cushions will also be available for inspection. All interested Bidders are encouraged to attend. All Questions, Requests for Approved Equals and Requests for Clarifications during the solicitation phase of this project shall be directed to Luis F. Velásquez, Contract Officer, Contracts & Procurement at 1250 San Carlos Ave., San Carlos, CA 94070 or by email to velasquezl@samtrans.com. Bidders may also fax written requests to 650-508-6498. All Questions, Requests for Approved Equals and Requests for Clarifications concerning this project must be received in writing by the District no later than 4:00 p.m. on May 27, 2014. The District’s written response to Questions, Requests for Approved Equals and Requests for Clarifications shall be posted on the District’s Web site, www.smctd.com, no later than midnight May 30, 2014. Only signed IFB Addenda issued by the Contracts & Procurement Department’s authorized personnel are binding. Bidders are required to acknowledge receipt of all Addenda, if any, with their Bids. All Bids (one original and two copies) shall be submitted in securely sealed packages, which shall include the name and address of the Bidder and shall reference solicitation number IFB 14-SAMTR-S-046. Bids shall be on the District’s Bid Forms which are included in the Solicitation Documents, shall be plainly marked with Bidder's name, and shall include signed acknowledgments of Addenda, if any. Whether mailed or personally delivered, Bids shall be addressed to Luis F. Velásquez, Contract Officer, Contracts & Procurement at 1250 San Carlos Ave., San Carlos, CA 94070 by the date and time set forth in the Solicitation Documents and noted above. If hand delivering Bids, please allow adequate time to sign in at the District’s security station located on the first floor of the Administrative Offices and follow the signs posted for the Bid Opening location. No late Bids will be accepted. Bids must be accompanied by a Bidder’s Security in the form of a Certified or Cashier's Check, Bidder's Bond, or Irrevocable Standby Letter of Credit, in the amount of $2,500 as further defined in the Special Provisions. The Bidder’s Security shall be retained by the District and applied to any damages sustained by the District in the event that the successful Bidder fails or refuses to enter into the Contract awarded to it. Upon award of contract, the Bidder’s Security will be returned to all Bidders. Bids will be examined and reported to the District’s Board of Directors within 120 calendar days of the Bid opening. The District reserves the right to reject any Bids or to waive any irregularity or informalities in any Bid or in the bidding procedure. No Bidder may withdraw its Bid for a period of 120 calendar days after the date of opening of the Bids. Each Bidder will be notified of the District’s intent to award a Contract. The District hereby notifies all Bidders that it is the policy of the District to ensure nondiscrimination in the award and administration of contracts that it awards. Bidders shall not discriminate against any individual on the grounds of race, color, religion, national origin, ancestry, sex, gender, age (over 40), marital status, pregnancy, medical condition, sexual orientation, gender identity, gender expression, genetic information, or disability as specified in federal, State, and local laws. Although no specific goal for Disadvantaged Business Enterprise (DBE) participation has been set for this Contract, it is the intention of the District to create a level playing field on which DBEs can compete fairly for contracts and subcontracts. Bidders shall cooperate with the District in meeting its commitments and objectives with regard to ensuring nondiscrimination and shall use its best efforts to ensure that barriers to DBE participation do not exist. For DBE assistance, please contact the DBE Program Office at 650-508-7939. In connection with the performance of this Contract, full compliance with all applicable Safety and Health Standards and with all applicable laws and regulations concerning Equal Employment Opportunity and DBE will be required. The major provisions of the District policy are outlined in these Contract Specifications. May 13, 2014 /s/ Luis F. Velásquez Date Contract Officer, Contracts & Procurement

Issue Date:  
May 12, 2014
Pre-Bid Conf. Date:  
May 20, 2014 10:00 AM
Pre-Bid Conf. Location:  
SamTrans North Base Maintenance Facility, 301 N. Access Rd., S. San Francisco, CA 94080
Due Date:  
June 05, 2014 02:00 PM

Bids and Proposals shall be addressed to:
Contract Officer:  
Luis Velasquez
Contracts and Procurement
1250 San Carlos Avenue, 2nd Floor
San Carlos, CA 94070
(650) 508-6498

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